Go Back

Administrative Assistant for the Office of Academic Affairs

  • Administrative office management jobs
  • Education, Training, Teaching, Science Jobs

Description

  1. Be responsible for calendar management, event planning, and travel arrangements for the VCAA, requiring interaction with both international and domestic executives and assistants, and coordinating a variety of complex schedules and meetings.
  2. Draft internal and external communication materials and provide translations for the VCAA as needed.
  3. Review and summarize various reports and documents; prepare background documents and outgoing communication as necessary.
  4. Answer phone calls from Chinese academic institutions and DKU faculty, and respond to emails received from them as requested.
  5. Receive and interact with incoming visitors.
  6. Manage the budget of the office, including submission of financial receipts and processing travel reimbursements for the VCAA.
  7. Partner with other administrative staff to accomplish tasks.
  8. Assist the undergraduate degree program in partnership with other program staff.
  9. Perform other tasks assigned by the VCAA.
  10. University employees' job responsibilities will continue to expand in scope and depth as the University grows in size and complexity in its programs.

Responsibilities

  1. Candidate should at least possess an undergraduate degree. Graduate degree is preferred.
  2. 2-3 years of experience in administrative, education, communication or other related occupations. An aptitude for performing administrative tasks desired.
  3. Ability to resolve complex administrative problems independently.
  4. Excellent organizational skills and excellent problem-solving ability.
  5. Strong communication, relationship building and internet search skills are essential.
  6. Strong English writing and verbal communication skills.
  7. Must have good skills in Microsoft Word, Excel, PowerPoint and Access. Must adapt well to new technologies.
  8. Ability to work within a team environment, and attention to details.
  9. Being Bilingual in both Chinese and English languages.

Hard Skills

  • Microsoft Office
  • Word processing
  • Scheduling and business planning
  • Document management
  • Advanced Excel Skills (queries, pivot tables, formulas, macros)
  • Relationship building

Soft Skills

  • Communication
  • Adaptability
  • Team player
  • Organized
  • Attention to detail
Duke Kunshan University
  • Main info
  • Language Chinese, English
  • Experience level Entry Level
  • Job type Full Time
  • Salary negotiable
  • CountryChina
Save Apply
This job is no longer active. We no longer receive applications for it. In order to be up to date with active jobs please subscribe to email alerts in your personal account.In case you are not registered, please sign up